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What is a Landlord Gas Safety Certificate? If you're a landlord, it's crucial to know your obligations when it comes to the safety of gas in your property. Gas Safety (Installation and Use) Regulations 1998, are a requirement for landlords. Gas Safe registered engineers must check your appliances and flues on site annually. You must also give the gas safety record to every tenant. What is a gas safety certificate? Gas Safe registered engineers issue an official gas safety certificate for landlords to the property owner following an inspection for safety. It should contain all the details about the property's gas pipework, flues and appliances that are checked for safety. Landlords are legally responsible to ensure that the items are in good order and to give copies of the document to their tenants. The law requires that all landlords have their properties inspected and get a new gas safety certificate every 12 months. The regulations require landlords to schedule their inspections at least one month before expiration of their current certificate. This allows them to prevent any coverage gaps and offer the most secure security for their tenants. To get a gas safety certificate for your landlord you must make arrangements for a Gas Safe registered engineer to visit the property. The engineer will inspect every gas appliance and pipework within the property. In addition the engineer will test the emergency controls for each appliance. If any appliances are found to be hazardous, the engineer will advise you on the correct repairs needed in order to bring them back up to standard and issue a new gas safety certificate. If a tenant is refusing to permit access to the inspection, the landlord could try to persuade them by sending a strongly worded letter outlining why they require the checks to be completed and what will happen should they refuse to allow them access. If this doesn't work, the landlord can then look into initiating the eviction process by sending them the Section 21 notice. Your tenants must receive an original copy of the completed Landlord Gas Safety Record, within 28 days after each inspection. It should be handed out to all tenants, including any new tenants prior to when they move into your property. In addition, you should keep a copy the lease for two years. What is a gas safety certification for tenants? Generally speaking, landlords should ensure that all gas appliances in their homes are tested annually by an Gas Safe registered engineer. This is a legal requirement, and the cost could range from PS60-PS120 based on the items included in the test. The engineer will issue an CP12 (Landlord Gas Safety Record) to the landlord following the inspection, which must be distributed to the tenants within four weeks of the test having been completed. This document is a proof of the inspection and should be stored by the landlord two years after the date of the first inspection. It is recommended to keep them online in order to reduce waste. Landlords should also ensure that they have access to the property in order to conduct the annual service and gas security inspections. If a tenant is unwilling to permit access, the law stipulates that the landlord must take all 'reasonable steps' to gain entry to carry out the check. This can include writing to them, requesting them to contact the engineer directly, and reiterating requests for access. You can also contact the local council, who might be able send an official to explain why it is important to allow access for safety and maintenance inspections. If the tenant refuses to allow access to the property, the landlord could consider eviction. It is the landlord's legal right to evict tenants who do not cooperate with security checks. Read More Listed here should seek legal advice prior taking this step as it can be complicated. The landlord is responsible to supply gas appliances, pipes and flues for the tenants. This applies even if the property is entirely or partially sublet by the landlord to third parties, although the original landlord and any other person who acquires duties through contractual arrangements should work together, with an explicit allocation of responsibilities to ensure that the statutory requirements are met. It is important to determine if a landlord has hired an agent to manage their rental properties. They should also ask who is responsible for organizing gas safety tests. Some agents will assume responsibility for this, but it is worth checking with the agency prior to your visit to ensure you are protected. What is a sub-let gas safety certificate? When a landlord rents their property, they must make sure that the place is safe for the residents who live there. A gas safety certificate shows that all the gas appliances and flues in the property have been inspected and deemed to be safe by a qualified gas engineer. The landlord is responsible for ensuring that gas safety checks are performed every year, and copies of the certificates are provided to the tenants. The checks should be carried out by an accredited Gas Safe engineer, and the CP12 form must include their ID number as well as a date of the issue. The landlord must also provide the tenants the copy of the gas certificate within 28 days following the completion of any checks. In the same way, they must provide new tenants a copy the CP12 form prior to their move into the property. This rule is not applicable if the property has been let for a short period of time, like a student house or holiday cottage. Include these exemptions as part of your tenancy contract to avoid legal issues in the future. If a landlord finds that any of their appliances or flues aren't safe in the course of an inspection they should arrange for them to be repaired as soon as is possible. This may mean disconnection and reconnection of the gas supply. Landlords should ensure that their gas technicians have Gas Safe registration and verify their identity with their photocard prior to carrying out any work. Despite the exemptions mentioned above, the rules governing landlords and gas safety checks are very strict and must be complied with. If the landlord is found to not comply with the rules, they could face prosecution which could result in fines and even jail sentences for the person who is in breach. If you're a landlord and want to arrange a gas safety inspection, Total Landlord can help. Gas Safe engineers can visit your home to conduct a full check and provide you with an CP12 certificate. We offer competitive rates and same-day service for emergencies. Call us or visit our site today for more information. What is an annual gas check? You are legally accountable for a gas safety check every year if you rent out some or all of your home. This includes checking the boiler and other gas appliances like pipes and flues as well as any fixtures and fittings which make use of or exhaust gas. A trained Gas Safe engineer will inspect your home and ensure that everything is up-to-date and safe. They will test all gas appliances and flues, and check for signs of leaking or carbon monoxide poisoning. They will also ensure that the gas is switched on and that the gas meter is topped up. After the inspection and examination, it's a good idea to give an original copy of your gas safety report to your tenants. The record must be handed out to any existing tenants within 28 days and to any new tenants before they move into the property. It is also recommended to keep a copy of the gas safety record for yourself and any agents you hire. Landlords have to arrange and pay for gas safety certificates and checks for their properties. If a tenant refuses to let you carry out the maintenance or check, then you must take “reasonable steps” to gain access. You can send an explanation in a letter of why you have to gain access to the property and the safety checks that must be conducted. If the tenant does not let you in, you may want to consider the possibility of a Section 21 eviction. When you purchase a landlord insurance policy through Hometree and Hometree, your annual gas safety check is included. That means you don't need to schedule it separately or worry about when you'll need to get it done. You can also be confident that we've got your back if you need to renew your insurance or amend any details. For more information on our insurance plans for landlords you can visit the Hometree website. Sign up for an estimate to learn more about the coverage and price. Our guarantee of no price increases means that you won't pay more in your annual premium than the inflation rate for the first year.